Invoicing software
Invoicing you’ll never outgrow
Transform billing into a growth driver, not a growth constraint
Without the right billing engine, invoicing errors are inevitable.
Manual processes leading to invoicing bottlenecks
Usage miscalculations
Spreadsheet errors
Missed invoices and renewals
Never miss an invoice
Whether you manage evergreen subscriptions, complex term contracts, usage-based models, or anything in between, Maxio makes sure invoices are always on time and accurate.
Set it and forget it
- Generate and send invoices directly from Maxio.
- Set CPI-uplifts for automatically renewed subscriptions.
- Sync invoices directly to your general ledger and make your month-end close more efficient.
Eliminate silent failures
- Hourly API syncs ensure usage data is accurate.
- Use webhooks to quickly identify subscription changes.
- Get alerted when manually created invoices have errors
Automate sales tax compliance
- Validate your customers’ business addresses to ensure sales tax is calculated accurately.
- Auto-calculate sales tax based on local tax code for every invoice.
- Pass sales tax line items to your general ledger or CRM to ensure your customer data is accurate across your applications.
Invoice management at scale
Generate invoices for thousands of customers, and charge accurately and on time with the click of a button.
Toggle Maxio’s built-in invoice fields, or create your own custom fields, to include as much detail as necessary for your clients.
Invoices can be automatically created:
- On subscription signup
- At subscription renewal
- For prorated upgrades
- For ad hoc charges
If you choose not to automate invoice sends, you can still save time by selecting and sending multiple invoices at one time.
Maxio helps you keep track of each invoice’s status, so you can quickly see what’s been paid and what hasn’t.
If a customer has a credit balance at the time of subscription renewal, the available balance will automatically apply to their renewal invoice.
Improve cashflow and drive down DSO
Creating, sending, and tracking invoices is just the beginning. Automate your collections process to create a more efficient accounts receivable process.
Create a custom collections cadence
Manually or automatically send reminders for over due invoices via email directly from Maxio.
Establish pre-determined escalation paths
Escalate overdue invoices with escalation paths to loop in your customer’s key stakeholders.
Report on your collections efforts
Use data to drive your collections strategy. Access reports like DSO monitoring and AR aging trends to see if your efforts are trending in the right direction.
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One of my favorite things about Maxio is how we can generate and send invoices in bulk, and track all vendor payments for our SaaS platform. Also, Maxio’s ability to quickly identify past-due invoices makes a huge impact on our business. It saves me so much time!
Lyle Adams, Spry
CEO
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Ever since implementing Maxio, our ability to collect on outstanding invoices has improved significantly. The amount of time it takes has dropped, and it saves our collections team so much time, energy, and stress.
Gabrielle Lucero, Limble Solutions Inc.
Revenue Manager
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We instantly realized how Maxio would be helpful to us. It’s the ease of access. Everything’s there and you’re confident in the numbers. I would definitely look at Maxio because they’re able to streamline anything you’re doing in Excel into one simple application right now.
Taylor McPherson, Adeptia
Former Business Operations Specialist
Resources from Maxio’s blog
November 04, 2024
Pricing strategy
Unlocking Growth with Events-Based Billing: A Guide for SaaS Companies
“In this article, we’ll explore the mechanics of events-based billing, the steps for setting it up, and why SaaS companies may find it a strategic fit for scaling their offerings.”
November 08, 2024
Pricing strategy
Ultimate Guide to Software Pricing Models: Strategies for SaaS Success
“In this guide, I’ll be walking you through the different pricing models I’ve seen prove successful for SaaS businesses across different verticals, growth stages, and everything in between.”
September 24, 2024
Retention
What Is Dunning Management, and How Can It Increase SaaS Customer Retention?
“Here, we’ll cover the basics you need to know about the dunning process in a SaaS model, including dunning management best practices.”
Invoicing software FAQs
Invoicing software is software purpose built for finance teams. This type of software automates historically manual accounting processes freeing teams to dedicate time on more strategic projects. Processes like revenue recogntion, producing SaaS metrics, reconciliation, collections, and more are handled by this type of software.
Recurring billing software and subscription billing software both automate the process of charging customers at regular intervals, but they cater to different business needs. Recurring billing software is designed for any type of business that needs to charge customers periodically (e.g., monthly utility bills), focusing on the automation of repeat payments for ongoing services or products.
On the other hand, subscription billing platforms are specifically tailored for businesses, often in the SaaS realm, that utilize a subscription-based business model. These platforms are able to support various subscription models and pricing plans, manage customer subscriptions, handle upgrades, downgrades, and cancellations, and often integrate with other business tools. While both systems ensure timely payments, subscription billing platforms offer more functionalities to manage the complexities of subscription-based models, including customer lifecycle, subscription metrics, and tailored pricing strategies.
Maxio’s advanced accounts receivable management software streamlines accounts receivable management by automating customer payments and collections management. It allows users to customize invoicing, implement automated dunning processes to recover past due payments, and manage customer accounts efficiently. These features help businesses reduce the time and effort spent on manual collections and improve cash flow.
Our subscription billing software addresses failed payments through a comprehensive revenue management platform that can implement several revenue management strategies, such as sending automated notifications to customers about payment issues, and working with major payment gateways like Stripe, PayPal, Braintree, and more to facilitate retries. This proactive approach ensures businesses maintain a steady cash flow while keeping customer relationships intact, offering multiple pathways to resolve payment failures and keep subscriptions active.
Explore the #1 billing and finance platform for B2B SaaS
Get a customized demo to see how Maxio will help you:
- Streamline your order-to-cash process
- Reduce churn and stop revenue leakage
- Get cash in the door faster
- Drive strategic decisions with real-time SaaS metrics and analytics
“With Maxio, we are able to test different pricing models just by talking to customers and proposing different plans. We could see what made sense, what was too high, what was too cheap, and what really resonated with our customers.”
– Bethany Stachenfeld, Co-founder and CEO of Sendspark
Get a demo
See what Maxio can do
Revenue recognition
Help your finance team sleep at night with revenue recognition built for the complexity of B2B SaaS.
SaaS reporting tools
Never lose sight of your business performance with accurate, reportable SaaS metrics.
Subscription management
Streamline every step of your customer’s lifecycle, from onboarding to renewal and beyond.
Subscription billing
Manage complex billing scenarios without cluttering your product catalog.